The top official at the General Services Administration said in a blog post Monday that the agency’s priorities in 2013 will be to save agencies money, become more environmentally friendly and expand opportunities for small businesses.
Acting administrator Dan Tangherlini took over the post on April 2 after the publication of a GSA inspector general report detailing wasteful spending at a $823,000 conference in Las Vegas and the ouster of the agency’s leadership.
Tangherlini said in a blog post published Monday that the agency will focus on six areas in 2013, including:
Saving agencies money by expanding its strategic sourcing initiative — where agencies are required to purchase categories of goods together — and by cutting real estate costs.
Simplifying its processes and procedures to make it easier for agencies to use GSA services.
Encouraging the use of small businesses at GSA and across the government.
Stepping up its sustainability efforts to make the agency more environmentally friendly.
Promoting a flexible and open workplace that will shrink the federal real estate footprint and save agencies on leasing costs.
Providing GSA employees with training and the resources they need and emphasize greater cooperation across the agency.
Tangherlini said he hoped to make GSA a model for integrity and efficiency.
“GSA has a responsibility to the American people to carry out all of our activities, from our biggest purchases to our most routine leases, with integrity and the highest level of performance,” Tangherlini said.
North Carolina-based Autonomic Resources last week became the only firm to complete a new security review process for all federal cloud products and services.
The Federal Risk and Authorization Management Program (FedRAMP) was launched in June to standardize security reviews of commercial cloud products. The program is housed within the General Services Administration.
As part of FedRAMP, a joint board of chief information officers from the Homeland Security and Defense departments and GSA reviewed Autonomic’s cloud offering and whether it met federal security standards. The company had to verify that it met some 300 security requirements, including proof that its systems operators, who have access to systems that provide government services, use two-factor authentication. This requires users to provide two forms of evidence to verify who they are before accessing the systems.
Autonomic is the first cloud vendor to receive a so-called provisional authority to operate (ATO) from the joint board of CIOs. The provisional ATO proves a vendor’s cloud services not only meet federal baseline standards, but also are secure enough for use by DHS, DOD and GSA.
The provisional ATOs are expected to speed adoption of cloud services throughout government because other agencies can accept the FedRAMP reviews and assess only their unique security requirements, as opposed to starting from scratch. “By using FedRAMP and eliminating redundant security assessments, agencies can save an estimated $200,000 per authorization,” GSA’s Dave McClure said in a statement.
By now, the administration had hoped to complete at least three FedRAMP reviews. In September, McClure said one challenge is that many vendors don’t understand federal security requirements.
The joint board expects to issue additional ATOs early this year, according to GSA.
By June 2014, all cloud services and products in use at federal agencies or in an active acquisition process must meet FedRAMP requirements. Agencies can use FedRAMP guidelines to vet the security of their own contractors, or wait for FedRAMP reviews to be completed.
The General Services Administration has awarded contracts to 43 small businesses for tablet computers, mobile devices and other common information technology products and services, the agency announced Thursday.
The blanket purchase agreements were awarded through GSA’s National Information Technology Commodity Program and are available to federal, state and local agencies. GSA’s Office of Integrated Technology Services launched the program last year in an effort to procure IT commodities and supplement services for government agencies. The contracts will provide agencies with deeper discounts than those offered on GSA’s Multiple Award Schedules, according to an agency new release.
Other products offered on the contracts include monitors, video teleconference equipment, laptops, desktops, netbooks and data center equipment. Vendors will be able to add new products to the contracts within 24 hours, GSA said.
The General Services Administration has launched an online dashboard to provide agencies and industry with greater access to its contract spending data for planning and budgeting purposes.
The Governmentwide Acquisition Contract (GWAC) Dashboards aggregate non-classified data on federal information technology spending from 2004 to present through GSA’s five GWACs: 8(a) STARS, 8(a) STARS II, Alliant, Alliant Small Business and VETS contracts, GSA announced on Tuesday.
“This tool is especially valuable to small businesses as it provides access to business intelligence they can use to assess market opportunity, decide how best to allocate resources, and identify potential teaming partners for future projects,” GSA Federal Acquisition Service Acting Commissioner Mary Davie, said in a statement.
The dashboard is updated daily and can also help agencies monitor their use of GSA GWACs. It allows users to create customized reports with contracting data sorted by year, contract, federal agency or company.
For example, a quick search of spending data by fiscal year showed that total obligated sales on GSA’s governmentwide contracts has exceeded $218 million, with Alliant sales accounting for nearly half that number.
The website, however, has a disclaimer: “The data contained within may not be fully accurate.”
The General Service Administration awarded this year’s SmartPay 2 Innovation award to the Energy Department for its use of an electronic payment system that will better track individual purchase orders, J.P. Morgan bank announced Thursday.
The Energy Department was the first agency to use J.P. Morgan’s Single-Use Account for SmartPay charge card purchases with CH2M-WG Idaho, one of its major contractors, according to a news release.
Instead of CH2M-WG Idaho using a general account number for all of its charges, the Single-Use Account issued a unique, 16-digit account number for each payment that CH2M-WG made to its vendors. This allowed the contractor to pay its vendors faster, better track where payments are going and increase payment security, according to J.P. Morgan’s global commercial card division.
A new virtual hub is searching for federal experts to help agencies with source code sharing tools, web hosting challenges and related issues.
As part of the Digital Government Strategy released in May, the General Services Administration stood up the Digital Services Innovation Center. GSA’s Gwynne Kostin is leading the center’s efforts.
“The center will work with agencies to establish shared solutions and training to support infrastructure and content needs across the federal government,” including video captioning and language translation, according to a blog post by federal chief information officer Steven VanRoekel. ”The Innovation Center will support agencies lacking these capabilities, not supersede agencies’ existing capabilities, and function as a cooperative enterprise that draws on resources from across government and leverages the expertise of forward-leaning agencies.”
On its website, the center describes four ways interested feds can support its mission:
- Agency reps: The center will host agency employees for assignments from one to three weeks to three to nine months depending on projects.
-Co-Los: Work with agencies to develop their governance structure for developing and delivering digital services.
-20 Percenters: Work on center initiatives, such as code development and blogging, for one day a week. Employees will gain new experiences, skills and networks while working in place at their agencies.
- Tapas: Complete burst assignments for the center for one to five hours, such as copy editing, software testing, proofing, code review and captioning.
GSA is advertising the opportunities as a way to ”solve the problems in your agencies and to engage your high-performing staff with cutting-edge projects across agency bounds.”
A program intended to standardize the government’s security certification of cloud products and services is now accepting vendor applications.
Starting Wednesday, cloud service providers and agencies can apply to have products and services vetted under the Federal Risk and Authorization program (FedRAMP). The program is managed by the General Services Administration.
Companies that already provide cloud technology to agencies under GSA’s Infrastructure-as-a-Service contract will be among the first to have their technology vetted through FedRAMP. Companies on existing government contracts that provide popular cloud services, such as email services, will get priority vetting early on.
By June 2014, all cloud services and products in use at federal agencies or in an active acqusition process must meet FedRAMP requirements. Click here for more information about the FedRAMP process.
The General Services Administration should focus on structural changes to its Public Buildings Service, a group of senators from both parties said in a May 21 letter to GSA’s acting administrator Dan Tangherlini.
Senators Tom Carper, D-Del., Rob Portman, R-Ohio, Tom Coburn, R-Okla., and Mark Pryor, D-Ark., said in the letter that GSA should also address “long-standing property management problems” in order to minimize wasteful spending.
GSA is conducting an agencywide review after an embarrassing scandal that centered on a lavish 2010 conference in Las Vegas that cost $822,000 for 300 employees. The scandal forced out the agency’s top leaders, and the White House quickly installed Tangherlini to clean house.
“In an era of shrinking budgets and scarce resources, it is critical that the federal government becomes a better steward of the land and property it owns,” the senators said in the letter.
GSA should also work with Congress to develop legislation to help with any structural and management changes at the agency, the letter said.
Since taking the top job April 2, Tangherlini has ushered in quick and noticeable reforms, including:
• An immediate clampdown on employee travel and conferences, with the exception of last week’s GSA Expo event here.
• A new chain of command for finance officers at the GSA regional offices, who now report directly to headquarters instead of to their regional administrators.
• The consolidation of conference management at the new Office of Administrative Services, which is responsible for contracting, and approving and reviewing spending, for conferences.
In an interview, Tangherlini said he is looking at other possible reforms, such as consolidating some operations — such as information technology, finance and contracting — at its two main divisions: the Public Buildings Service, which manages federal buildings and building leases, and the Federal Acquisition Service, which oversees many federal contracting programs.
“Not having multiple organizations within our organization doing the same thing is going to allow us to be more efficient ourselves, deliver our services more effectively and reduce costs,” he said.
The General Services Administration announced Monday it wants to give away 12 historic lighthouses to state or local governments or historical groups – a move which would save the agency money on maintenance costs, according to GSA.
Linda Chero, the acting commissioner for GSA’s Public Buildings Service, said the agency hopes to find groups willing to preserve the lighthouses now that the Coast Guard no longer needs them.
“Historic lighthouses are unique in that they have sentimental and tangible value as historic landmarks in local communities.Through the preservation program, GSA helps find new stewards for excess lighthouses that are no longer considered mission critical to the United States Coast Guard,” Chero said.
Agencies are required to save $3 billion in real estate costs by October under President Obama’s June 2010 memo directing agencies to reduce their real estate footprints.
The lighthouses GSA hopes to convey are: Ontonagon WestPierhead Light, Manistique Light, Stannard Rock Light, and Fourteen Foot ShoalLight in Michigan; Liston Rear Range Light in Delaware; American Shoal Light inFlorida; Ashland Light in Wisconsin; Butler Flats Light, Graves Light,Edgartown Light in Massachusetts; and Halfway Rock Light and Boon Island Lightin Maine.
In the mood for a little irony? Even as Congress is laboring to rescue the U.S. Postal Service from a protracted financial crisis (proposed solutions include pumping billions of dollars into the mail carrier), federal agencies are now under orders to take steps that will reduce their spending on postage.
Among those steps: Using flat-rate boxes and envelopes whenever possible; taking more advantage of USPS discounts; and reducing hard-copy mailings between agencies, according to a recent General Services Administration bulletin to agency heads.
As reasons for the new policy, GSA cites several Obama administration executive orders instructing agencies to reduce waste, cut greenhouse gas emissions and strengthen environmental management. The amount of money at stake is substantial: In fiscal 2011, agencies spent more than $1.2 billion on mail.
The new bulletin doesn’t say by how much agencies should now reduce mailing costs. Last year’s total represents almost a 15 percent drop from 2010, although much of that reduction may be related to the end of the 10-year census. An employee in GSA’s Office of Governmentwide Policy referred questions Wednesday to the agency’s press office. As of Friday, FedLine hadn’t gotten responses from GSA spokeswoman Diane Merriett, but we’ll update this post if we do.